Setup the registration station with one table and one chair for the TotalWellness (TW) contractor and one table with several chairs for participants to complete the consent form. Display a copy of the TotalWellness Privacy Practices Notice at the station. A copy of the TotalWellness Privacy Practices Notice can also be found online at www.totalwellnesshealth.com.
The registration station is designed to welcome, check-in, and guide participants. If the site contact has provided you with a roster, check off individuals as they arrive at the event. Write in the names of individuals who did not sign up for the event and include the time they attended. At the end of the event verify that the quantity of individuals you have listed on the roster matches the quantity of consent forms collected. Distribute consent forms and flu vaccine information statements, if applicable, to participants and assist with participant questions about the consent form.
It is also helpful for registration staff to assist with crowd control and the completion of consent forms. The event ID and date can be filled in by registration staff on all consent forms. On flu shot consent forms, registration staff can also document the vaccine packaging, manufacturer, and lot number, if the same lot is being used for the entire event. Registration staff should verify that consents are completely filled out by the participant prior to participating in the screening or flu shot service. Additionally, they should remind flu shot participants to roll up long sleeves prior to visiting the nurse.
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